Our client is a global provider of administration and services to top tier private equity, real estate, debt and infrastructure clients. They currently have a fantastic opportunity for a driven and talented individual to make a real difference as part of a dedicated and professional team. The role holder will be part of a team, working on a range of matters providing administration, management and secretarial services for established and new Real Estate and Private Equity Funds. The role holder will work closely with the Director or other designated supervisor.

Experience / Qualifications

• Educated to at least ‘A’ level standard or equivalent. Preferably completion of ICSA Diploma or similar, or willing to study for a relevant professional qualification.
• Ideally strong demonstrable real estate or private equity / trust and company experience, preferably with some knowledge or exposure to corporate structures, SPV administration. Company Secretarial knowledge would be advantageous. We would also expect to see a reasonable understanding of cash management processes and systems.

Key Responsibilities

Managing client relationships and administration
• Being involved in all aspects of Real Estate and Private Equity Fund administration and coordination of Company Secretarial duties;
• Carrying out the day to day administration of real estate and private equity funds which are typically Limited Partnerships, Unit Trusts, Fund Company’s and SPVs;
• The maintenance of investor details and investor related documentation, performing calls and distributions, creating and maintaining the Group’s own records of a portfolio of clients; billing and cash collection;
• The candidate will be required to participate in the creation and maintenance of Fund Company investor registers or Limited Partner registers;
• The candidate will be expected to become familiar with the Limited Partnership Agreement and other material agreements or legal documents relating to the management, control and administration of the Fund vehicles for which they have primary responsibility;
• Daily cash management tasks across a number of bank accounts. To be familiar with banking and payment processes, formatting and to some degree, systems. Activity on various accounts will include payment of expenses, dividends, carry, distributions and capital calls and the reconciliation of these receipts on a timely basis and the utilisation of overnight, daily or longer term fixed deposit facilities. These tasks will require liaison with the clients as well as banking institutions as appropriate;
• To liaise with law firms as appropriate in relation to the activities of specific entities and transactions;
• Review of deliverables to clients, including (periodic financial statements, cash flows and associated notes including liaison with client over transaction related issues) with fund accountants;
• Dealing with year-end audit issues including ensuring preparation of relevant files and resolving issues;
• Review and submit recommendations for improving the organisation's operation including review of profitability and identification of new products or billing opportunities on existing clients.
• Organising take-on and set-up of new clients, including:
o Coordinating the initial secretarial and regulatory needs of clients;
o In conjunction with the Director to prepare proposals / quotes and supporting information;
o Creation of new SPVs, Limited Partnerships and Trusts, and play a pivotal role in the completion and satisfaction of the Group’s KYC / AML policy for all new entities or investors;
o Responsible for client due diligence, negotiation of terms, identification of scope; and
o Monitoring compliance with company procedures.

People Management
• Act as first point of contact for queries from team members;
• Provide support and guidance to team members, acting as a mentor and role model
• Manage performance of direct reports through the Performance Management process, including Performance Review meetings and objective setting;
• Understand team member career aspirations and develop the skills required for them to progress;
• Manage the day to day workload of the team, including effective delegation and resource management; and
• Support the recruitment process, reviewing CV’s and conducting interviews with potential candidates.

In addition to the duties listed above, the Manager may be requested to perform any other ad hoc duties or projects as requested by the Director.

For further information please contact the Perm team on 500000.

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