Our client is a global provider of administration and services to top tier private equity, real estate, debt and infrastructure clients. They currently have a fantastic opportunity for a driven and talented individual to make a real difference as part of a small, dedicated and professional team. This is a position best suited to an organised and hardworking person.

The Operations Assistant will work on a range of matters providing administration services for the Company, in order to support smooth running of the business in day to day activities.

The Operations Assistant will assist the Head of Operations, in their day to day tasks including much of the non-client related tasks and services.

Key Responsibilities

IT Administration
• Installation and maintenance of hardware & software
• IT updates for the BCP (Disaster Recovery Plan)
• Systems administration
• Creation of accounts, user permissions and passwords on banking platforms
• Adding/updating entities in Papercuts
• Generating GIINs for FATCA & CRS, maintaining spreadsheet and AEOI creations
• Staff training, updates and queries
• Set up and administration of:
• eQ users
• LoopUp
• Virtual Boardroom
• Blueprint admin
• Flyingboat
• Practice Engine
• Set up for new users to include:
• Set up of PC and phone (speed dials, contacts)
• Installation of software (including Windows & security updates)
• Training on certain systems and printer/fax etc.

General Administration
• Office administration tasks
• Scanning
• Electronic filing

Office and Facilities
• Printing and paper supplies
• Oversight of office facilities
• Liaison with suppliers

Accounts Administration
• Collation of staff expense claims and determining any necessary disbursements
• Processing supplier payments and staff expenses in EQ
• Maintenance of disbursements tracker
• Assisting in the maintenance of accounts records on a monthly basis

Skills, Knowledge & Expertise
• Ability to prioritise, multitask and meet deadlines
• Desire to work in a small business environment with focused and hardworking individuals
• Excellent interpersonal and communication skills
• Strong organisational and time management skills
• Ability to work as part of a small team
• High attention to detail and accuracy
• Ability to use initiative and work independently
• Strong Microsoft word and Excel skills

Office Administration experience is desirable, ideally in a similar position

All applicants must have 5 years residency.

For further information, please contact the Perm team on 50000.

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Permanent Team

For more information on this role or any other permanent positions, please call the Perm Team on 01534 500000 or click the "Enquire Now" button above to request more details.

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