This client is an internationally renowned Trade Mark Administration business and they require an Audio Secretary

Role Description

This role requires the post holder to provide typing and administration support services to the Prosecution team, and cover also to the Litigation Audio Secretaries as and when required.

Role Responsibilities

• Providing an accurate typing service (from physical and digital dictation systems) for PHMs’ correspondence, including the typing of standard and specialised letters, forms, invoices, faxes and emails to clients, agents, registries and other offices.
• Typing and preparing legal documents and reports, as cover for the Litigation Team when necessary.
• Ensuring that the Inprotech and DMS databases are accurately maintained.
• Opening new files and entering the relevant details onto the databases.
• Performing general office administration duties e.g. photocopying and scanning.
• Preparing negative search reports (as allocated by the Search Team) using standard wording, preparing invoices using the tariffs, and updating Inprotech.
• Preparing standard email ‘stalls and chasers’ using Diary Lists (as given by the Search Team), and updating Inprotech.
• Preparing search invoices using the tariffs for search files already reported on.
• Processing Official Actions using the checklist and standard word documents, asking for advice if the Action relates to a country not previously handled.
• Processing certificates of registration using the checklist and standard word documents.
• Other appropriate administrative tasks as agreed from time to time.

Core Competencies

• Attention to detail
• A conscientious attitude
• An ability to cope under deadline pressure
• Accuracy
• Flexibility
• Organisational Skills
• Communications Skills
• Teamwork
• Adaptable IT skills

For more information please contact the Perm team on 500000.

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Permanent Team

For more information on this role or any other permanent positions, please call the Perm Team on 01534 500000 or click the "Enquire Now" button above to request more details.

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