Office Administrator required for a small but extremely busy office.
The main function of the Office Administrator role will be to assist in smooth running of the office and assisting the directors to minimise corporate risk by ensuring compliance with procedures and legislation.

Key responsibilities:

Assist the directors and other staff with the efficient administration of the office, including the following duties where required
Organising office maintenance
Welcoming visiting clients
Coordinating boardroom bookings and ensuring the boardroom is kept in good order.
Post, courier and shipping organisation
Assist with making and coordinating staff travel arrangements
Expense claims
Organisation of stationery/supplies
Liaison with the management company re: office facilities.
Scanning and saving of documents
Hand delivery of documents as required
Answering external phone calls and transferring internally as appropriate
Typing of standard letters to clients, the Taxes Office and others as required

Written and verbal communication with clients in a professional manner
Assist the directors with the preparation of documents in excel as required
Assist with the on boarding of new clients by the preparation of various standard documents and letters of engagement
Assist with updating and monitoring centralised databases for planning of work schedules
Assist administrators with the timely completion of client structure periodic reviews, assisting in bringing files/records up to date and highlighting any outstanding matters to be resolved
Ensuring compliance with policies and procedures and relevant legislation and regulatory requirements
Understand and be able to demonstrate understanding of AML related procedures relevant to the role

Candidate Requirements – The candidate must have
the ability to be part of a team of professionals
Good organisational skills
Good communication skills
Ability to deal effectively and courteously with clients, professional advisors and colleagues, and to exercise discretion and confidentiality in all matters
Professional, confident and have a positive approach at all times
Able to prioritise and meet deadlines
Good IT skills – including proficient use of Excel and Word
A flexible approach to work, including being prepared to get your ‘hands dirty’
Desire to gain technical knowledge and a wide range of experience

All candidates must have a minimum of 5 years residency

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Permanent Team

For more information on this role or any other permanent positions, please call the Perm Team on 01534 500000 or click the "Enquire Now" button above to request more details.

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