JOB DESCRIPTION
Job Title | Fund Administrator
Reporting to | Assistant Manager/Manager – Funds
Location | Jersey
About ZEDRA
We are a global powerhouse providing Corporate & Global Expansion, Active Wealth, Pension & Incentive services and Fund solutions, all aligned under one common goal: to DO MORE so our clients and our people can ACHIEVE MORE.
We believe in taking care of our people and in serving our clients with reliability, agility and creativity while adhering to principles of fairness, sustainability and inclusivity. These values underpin everything we do – and we believe, set us apart from our peers.
Above all else, we value our people and our clients’ success.
Since our origination, we have been cultivating a work environment that attracts and retains the very best talent in the industry.
We actively embrace entrepreneurialism and encourage our people to see beyond their specific role and participate in a wide range of opportunities as they see fit.
Purpose of Role
The Fund Administrator will administer a number of funds and ancillary vehicles and will take ownership of all operational fund administration tasks. This will include, but is not limited to, the following tasks:
- bookkeeping / journal entry on PFS Paxus;
- preparing bank and stock reconciliations;
- preparing fund valuations on PFS Paxus;
- liaison with counterparties such as banks, auditors, brokers, asset managers etc.;
- processing investor due diligence (KYC) and periodic reviews of the same;
- processing capital/call notices, including monitoring the bank for receipt of funds;
- attending client board meetings and preparing meeting minutes;
- process banking payments;
- assistance with fund establishment e.g. bank account applications;
- Liaison with clients and fund investors in both written and verbal formats;
- Execute client instructions once proper authority has been validated;
- CRS/FATCA reporting;
- Other annual reporting such as annual validations;
The role holder will be in the earlier stages of their career and may have experience of accounting or of carrying out a similar role in another firm. We would expect the successful candidate to progress to Senior Administrator in 12-24 months.
The role holder will alert their team and management to any problems, be aware and meet utilisation targets, and have a good understanding of the computer systems used by ZEDRA (primarily PFS Paxus and NAV One). They must also demonstrate enthusiasm and a confident mature attitude. The successful candidate will develop an organised approach to their work and time management and will be responsible for supporting their team in day to day operations.
Key Accountabilities
Client
The role holder will ensure that they deliver and support their team in delivering high quality service to all clients and fund investors, working with the business, the Directors and intermediaries to ensure longevity of relationships. The Administrator will be expected to engage with clients and investors via various modalities and will primarily support more senior team members in managing client relationships.
Commercial
The Fund Administrator will achieve personal targets as set out for their role for time recording, utilisation and will ensure accurate completion of time sheets and demonstrate an awareness of the importance and effect of time recording. The role holder will assist the team in payment and collection of fees and debtors in a timely manner.
Risk
Administrators will develop an awareness of risk policies and build an understanding of how these are applied to client and business situations, developing an awareness of the different risk roles undertaken within ZEDRA. Successful Administrators will work within defined parameters and under supervision to ensure that the team meet their risk targets.
People Management
The role holder will support and work collaboratively with their team members developing strong working relationships with their wider colleagues.
Knowledge and Experience
Professional and Technical Experience
The successful applicant will develop experience within the fund administration field and will demonstrate strong work ethic and a desire to learn. They will demonstrate ambition to develop upon their base level of technical competency and build on the skills learnt through their experience and education to date.
Personal Attributes
The role holder will be flexible and professional when working under time driven pressures and will have a desire to work, to achieve and to develop personally and professionally. They will take pride in their work and be supportive of their teammates and colleagues.
The successful applicant will demonstrate excellent ZEDRA Values and furthermore have a high level of personal and interpersonal skills, building relationships with both clients and colleagues.
Language Skills
The successful candidate will be fluent in English and an understanding of other languages is desirable.
Academic and Professional Qualifications
The successful candidate is expected to be educated to A-Level standard, or equivalent. They may have undertaken third-level education at university or be professionally qualified such as ACA, CA, ICSA or similar. If not professionally qualified they should be keen to seek a relevant professional qualification (such as any of the above). Once qualified you will also be expected to maintain the relevant Continued Professional Development (CPD) hours in line with your relevant qualification.