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Job Description
Job Title: Private Client Trust Administrator
Reporting to: Client Manager, Whitmill Trust Company Limited, Jersey (“Whitmill”)
Direct reports: None
Job Purpose
To undertake day to day administrative activity associated with a primarily, but not exclusively, simple
complexity casebook of trust, company and foundation structures being the day-to-day client contact
and helping to deliver a client focussed, compliant and commercial approach with managerial support.
Key Result Areas
• The role holder will undertake day to day relationship management of a primarily simple client
casebook under supervision and with day-to-day managerial support helping to ensure that client
expectations are understood and met and that service levels are consistently high across the
casebook.
• Day to day point of contact for clients and other stakeholders associated with personal client
casebook supporting the wider private client team with regard to delivering a high-quality service
at pace.
• The role holder will work closely with their Client Manager who will provide day to day supervision
and coaching with referral also seen for discretion purposes.
• Support to the Whitmill Private Client Team to meet Key Performance and Key Risk Indicators
measuring personal and the wider Private Client Team performance.
• The role holder, with support, will be expected to gain over time a working understating of
legislation, the regulatory framework and a working comprehension of tax matters impacting
Whitmill and its client entities / structures helping to ensure that the business operates compliantly
and mitigates any real of potential risks fiduciary or regulatory risks.
Primary Contacts
• The Whitmill Private Client Manager
• The Whitmill Private Client Directors
• The wider Whitmill Private Client employee team
• Whitmill Client Accounting Team
• Whitmill Compliance Team
JOB DESCRIPTION
Job Title | Fund Administrator
Reporting to | Assistant Manager/Manager – Funds
Location | Jersey
About ZEDRA
We are a global powerhouse providing Corporate & Global Expansion, Active Wealth, Pension & Incentive services and Fund solutions, all aligned under one common goal: to DO MORE so our clients and our people can ACHIEVE MORE.
We believe in taking care of our people and in serving our clients with reliability, agility and creativity while adhering to principles of fairness, sustainability and inclusivity. These values underpin everything we do – and we believe, set us apart from our peers.
Above all else, we value our people and our clients’ success.
Since our origination, we have been cultivating a work environment that attracts and retains the very best talent in the industry.
We actively embrace entrepreneurialism and encourage our people to see beyond their specific role and participate in a wide range of opportunities as they see fit.
Purpose of Role
The Fund Administrator will administer a number of funds and ancillary vehicles and will take ownership of all operational fund administration tasks. This will include, but is not limited to, the following tasks:
- bookkeeping / journal entry on PFS Paxus;
- preparing bank and stock reconciliations;
- preparing fund valuations on PFS Paxus;
- liaison with counterparties such as banks, auditors, brokers, asset managers etc.;
- processing investor due diligence (KYC) and periodic reviews of the same;
- processing capital/call notices, including monitoring the bank for receipt of funds;
- attending client board meetings and preparing meeting minutes;
- process banking payments;
- assistance with fund establishment e.g. bank account applications;
- Liaison with clients and fund investors in both written and verbal formats;
- Execute client instructions once proper authority has been validated;
- CRS/FATCA reporting;
- Other annual reporting such as annual validations;
The role holder will be in the earlier stages of their career and may have experience of accounting or of carrying out a similar role in another firm. We would expect the successful candidate to progress to Senior Administrator in 12-24 months.
The role holder will alert their team and management to any problems, be aware and meet utilisation targets, and have a good understanding of the computer systems used by ZEDRA (primarily PFS Paxus and NAV One). They must also demonstrate enthusiasm and a confident mature attitude. The successful candidate will develop an organised approach to their work and time management and will be responsible for supporting their team in day to day operations.
Key Accountabilities
Client
The role holder will ensure that they deliver and support their team in delivering high quality service to all clients and fund investors, working with the business, the Directors and intermediaries to ensure longevity of relationships. The Administrator will be expected to engage with clients and investors via various modalities and will primarily support more senior team members in managing client relationships.
Commercial
The Fund Administrator will achieve personal targets as set out for their role for time recording, utilisation and will ensure accurate completion of time sheets and demonstrate an awareness of the importance and effect of time recording. The role holder will assist the team in payment and collection of fees and debtors in a timely manner.
Risk
Administrators will develop an awareness of risk policies and build an understanding of how these are applied to client and business situations, developing an awareness of the different risk roles undertaken within ZEDRA. Successful Administrators will work within defined parameters and under supervision to ensure that the team meet their risk targets.
The role holder will support and work collaboratively with their team members developing strong working relationships with their wider colleagues.
Knowledge and Experience
Professional and Technical Experience
The successful applicant will develop experience within the fund administration field and will demonstrate strong work ethic and a desire to learn. They will demonstrate ambition to develop upon their base level of technical competency and build on the skills learnt through their experience and education to date.
Personal Attributes
The role holder will be flexible and professional when working under time driven pressures and will have a desire to work, to achieve and to develop personally and professionally. They will take pride in their work and be supportive of their teammates and colleagues.
The successful applicant will demonstrate excellent ZEDRA Values and furthermore have a high level of personal and interpersonal skills, building relationships with both clients and colleagues.
Language Skills
The successful candidate will be fluent in English and an understanding of other languages is desirable.
Academic and Professional Qualifications
The successful candidate is expected to be educated to A-Level standard, or equivalent. They may have undertaken third-level education at university or be professionally qualified such as ACA, CA, ICSA or similar. If not professionally qualified they should be keen to seek a relevant professional qualification (such as any of the above). Once qualified you will also be expected to maintain the relevant Continued Professional Development (CPD) hours in line with your relevant qualification.
Position Title: Group Financial Controller
Reports to: Group Executive Director
Purpose of the Position
To lead a small, high-performing finance team for Roberts Garages group of companies, providing high quality financial and administrative support to the business and proactively contributing as a member of the senior leadership team of the company.
Principal Responsibilities
- Contribute as a member of the senior management team, in developing and implementing the strategic plan and achieving the required financial performance of Roberts Garages Group.
- Develop, manage and prepare comprehensive and accurate weekly flash reports, monthly Management Accounts, Annual Financial Statements and provide insight including KPI’s and other types of management information to monitor the performance of the company.
- Develop and maintain adequate and effective internal controls to ensure the effective operation of the business across all its business activities and subsidiaries.
- Develop and maintain accounting procedures, standards and policies to ensure continued compliance with professional accounting principles and to provide a framework for all internal stakeholders to work to.
- Ensure the provision of an effective administrative support service throughout the business that meets with good practice standards and the needs of the different business units.
- Lead and manage the Finance Team to ensure that appropriate professional standards are established and maintained. This specifically includes ensuring:
- Control account reconciliations are completed and corrective action is taken promptly;
- The accurate and complete recording of balance sheet reconciliations including, but not limited to, working capital, fixed assets, debtors, suppliers and bank accounts;
- Timely statutory returns including GST.
- Create the annual budget in conjunction with the Jersey Operations teams, HR and Motor Fuel Limited Finance leadership teams
- Engage with external stakeholders including auditors, suppliers, customers and financial institutions.
- Develop and train the finance team to provide a high level support service to the business and encourage continuous improvement.
- Business partner the Operations side of the business to ensure key individuals have the financial support to help them follow and understand the company’s policies and procedures.
- Monitor and report on stock held to support the Operations team to ensure that stock valuation is not overstated or excessively high and that proper account is taken of slow moving stock or obsolete stock. Also to monitor that regular stock takes are carried out in an accurate and comprehensive manner.
Skills & Experience
- A qualified accountant with 5 years+ experience of working in a commercial environment.
- Technically strong accountant with a proven track record of delivering objectives and successfully implementing change within an organisation.
- Good interpersonal skills and a team player, with the ability to communicate and deal with all levels of staff throughout the business.
- Management experience with a proven track record of motivating and developing high performing Finance Teams to achieve their objectives.
- Excellent organisational skills with the ability to prioritise tasks and to work to deadlines
- Ability to achieve targets whilst maintaining accuracy
- High level of IT skills and experience, with the ability to understand IT systems and lead change in this area, as and when necessary.
Senior Accountant
About the job
We are a rapidly expanding local accountancy business and we currently have a fantastic opportunity for an accountant to join our growing Business Services and Accounting division.
We prioritise a client centric approach to deliver an excellent technical service offering whilst adopting am out of the box thinking in how we do things.
This is an interesting and varied role that would suit someone who can work decisively, autonomously and is happy to take on responsibility.
the successful candidate will help maintain the day-to-day accounting operations for a varied client base.
A professional yet friendly approach towards clients and the team is essential for this role.
Responsibilities to include:
•Maintaining client books and records both on an ongoing basis and at year end
•Preparation of financial statement of trading companies (FRS102)
•GST return preparation and filing
•Liaising with clients including client site visits
•Preparation of sole trader income statements
•Income tax return preparation
•Dealing with ad hoc client requests
•Assisting in payroll operations
•Assisting with the preparation of statutory filings and subsequent JFSC MyRegistry filings
The ideal candidate will be hard working and professional but also have a friendly attitude to fit in with our office culture.
The ideal candidate will have local accounting experience preferably with proficiency in Xero and
QuickBooks and have a good understanding of local tax requirements, however, these criteria aren’t
essential for the right candidate who is willing to learn and develop into the role.
Part time hours considered.
Please note, this role requires 5 years residency in order to apply
OAKBRIDGE CORPORATE SERVICES (JERSEY) LIMITED
Job description – Trainee Administrator
The candidate will assist the team with day-to-day administration tasks to include, but not limited
to, the following:
• Liaising with clients and intermediaries and implementing their instructions once approved.
• Assist with client due diligence at take-on and on an ongoing basis.
• Assist with the preparation of board packs for company board meetings.
• Assist with all other company secretarial functions.
• Preparing necessary documentation for the incorporation or dissolution of companies.
• Assist with purchase, sale and lending transactions for client companies.
• Assist with compliance with company loan facilities.
• Assist the team with ensuring efficient and accurate day to day administration of client
companies.
• Assist with the preparation of company monthly drawdowns.
• Preparing on-line payments and appropriate bank instructions.
• Answering phones, photocopying, scanning, faxing, preparing emails, letters and
spreadsheets in conjunction with colleagues.
• Ideally the candidate should be wanting to study towards a relevant professional
qualification.
OAKBRIDGE CORPORATE SERVICES (JERSEY) LIMITED
Job description – Administrator / Senior Administrator
The candidate will assist with a portfolio of structures with a focus on real estate developments,
including single, joint and multi-investors, small to medium enterprises and large listed businesses,
all with interests in UK real estate.
The day-to-day activities of the role are intended to include, but not limited to, the following:
• Build and maintain strong working relationships with internal and external clients,
colleagues and other business contacts. Provide assistance and (where required) oversight
of junior team members.
• Schedule ad-hoc and quarterly board meetings, review board packs and minute company
board meetings.
• Carry out all aspects of board governance matters, including client on-boarding, maintaining
internal systems and databases, company secretarial matters and responding to day-to-day
client correspondence.
• Efficiently deal with client due diligence at take-on and on an ongoing basis.
• Efficiently deal with purchase, sale and lending transactions for client companies.
• Liaise with legal, financial and other professional advisors in relation to the above.
• Monitor and ensure compliance with company loan facilities.
• Ensure efficient and accurate day to day administration of client companies.
• Incorporation of companies / partnerships, annual and other ad hoc filings on Registrar
portals.
• Preparation of company monthly drawdowns.
• Oversee payment processing of any trainee or administrator.
• Prepare VAT Returns and CIS returns.
• Client invoicing.
• Ideally the candidate should hold or be studying towards a relevant professional
qualification.
Our client is searching for a Financial Crime Assistant Manager to join their Financial Crime Unit, to act as a central pillar of the risk and compliance function of the business.
Do you have a minimum of 3 years relevant experience, a good understanding of regulatory requirements and excellent interpersonal skills? Then get in touch!
For more information, reach out to us today to find out more.
a c c u r o . c om
J o b d e s c r i p t i o n
R O L E Senior Administrator
R E P O R T I N G T O Associate Director / Client Services Director
L O C A T I O N Jersey
R O L E S U M M A R Y Our ideal candidate will be an enthusiastic and committed member of a team focused on delivering high quality service to the Trust and Fiduciary clients in the Private Wealth industry. They will have experience, be (part) qualified in professional exams and be able to support the team in tasks associated with client portfolios.
K E Y R E L A T I O N S H I P S
Internally:
• Client Administration teams
• Compliance team
• Colleagues across Accuro’s jurisdictions
Externally:
• Clients
• Banks
• Intermediaries
Q U A L I F I C A T I O N S Studying towards relevant qualifications (i.e., STEP or ICSA) or working towards them, as well as on the job experience.
R O L E C L A S S I F I C A T I O N
Trust Business Employee: B
K E Y R E S P O N S I B I L I T I E S
• Provide support to other members of the team and administer a portfolio of clients ensure quality delivery of delivery , and that all processes meet standards and Accuro procedures
• Maintaining and developing relationships with their own portfolio and the wider team’s clients
• Maintaining and developing working relationship with third parties
• Ensuring that all business is conducted in accordance with the policies and procedures of Accuro Group and the rules, guidelines and expectations of the local regulator
• Identify new opportunities to develop both existing and new client relationships
a c c u r o . c om
J o b d e s c r i p t i o n
• Work collaboratively within the team to support the strategic and operational objectives
• Compliance considerations and appropriate processes, policies and procedures are met and followed in discharging all activities
• To ensure all tasks are accurately recorded with clear descriptions of work conducted in the daily timesheet
• Understand, embrace and practice Accuro’s culture and values
C O R E S K I L L S A N D E X P E R I E N C E R E Q U I R E D
• Previous Trust and Company administration experience
• Knowledge of relevant regulatory and legal frameworks
• Organised, accurate, prepared to take ownership of tasks and understanding when to ask for advice or support
• Able to follow tasks through to completion, and able to manage own time effectively
• Will to learn, take direction and work collaboratively with other colleagues
• Pro-active, self-motivated and solution driven
• Good interpersonal and communication skills
• Microsoft office skills • NavOne system experience will be an advantage
T H E A C C U R O V A L U E S
Our values guide our actions in everything we do.
In performing your role and when interacting with clients, colleagues and service providers you are expected to reflect and embody our core values as described below:
We take collective responsibility and accountability
• Driving joint delivery of client outcomes.
• Finding solutions, together.
• One global Accuro.
We are ambassadorial
• Positively and consistently representing our people and our services.
• Making a net contribution to our planet.
• Being a progressive organisation.
a c c u r o . c om
J o b d e s c r i p t i o n
We engage in constructive challenge
• Upholding a culture that encourages us to question and welcome alternative ideas and
solutions.
• Assuming positive intent from each other.
• Striving to continuously improve ourselves and our business.
We are dynamic and insightful
• Being independent thinkers and thought leaders in our industry.
• Proactively embracing and responding to change.
• Delivering to high ethical and professional standards.
We build healthy and happy relationships
• Communicating effectively, with no ambiguity.
• Promoting understanding and collaboration with all stakeholders.
• Encouraging a respectful, inclusive, and dignified environment for all.
Job purpose The Public Health Assistant Analyst will support the Public Health Directorate with the monitoring, analysing and reporting on the health and wellbeing of the population of Jersey.
This role will provide timely, accurate, high quality and robust analysis which influences decision making. They enable, promote and support the effective use of data, information, knowledge and technology to support and improve understanding of public health metrics.
The post-holder is expected to have or to develop expert working knowledge of the business area.
Job specific outcomes Develop and maintain minimum information data sets. Develop automated systems for the collection and presentation of standard/routine reports (e.g. monthly performance reports or other scorecards and dashboards) to internal customers, including the creation of relevant documentation and testing plans, in order that performance reporting meets the customers’ needs and processes are efficient.
Produce and design performance or intelligence reports to specific requests. Undertake regular data collation, analysis, modelling and interpretation to produce reports, dashboards and scorecards for strategic performance measures and outcomes, and for operational performance measures including activity, value for money, benchmarking and trend analysis. This will result in high quality reporting which informs and improves operational and strategic decision making.
Produce analyses and intelligence in response to specific requests, to time and quality standards. Work with stakeholders to develop their data and analysis requirements, suggesting improvements and scoping the final report format and content to meet information and analysis needs. The outcome will be reports which meet the customers’ needs, and which inform and improve operational and strategic decision making.
Provide analytical support for public health functions, produce relevant reports to support the understanding of public health and, where appropriate, present reports and trend analysis at meetings, in order that operational and strategic decision making is based on evidence and high quality analysis.
Deal with general enquiries from operational and strategic teams, respond to ad hoc requests in a timely and accurate manner and escalate to senior colleagues where appropriate. The outcome will be improved data quality, compliance and a service which is valued by stakeholders and enables them to perform data and information tasks accurately.
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Monitor that effective information processes are being followed to ensure the timeliness and validity of information. Liaise with the stakeholders to address any issue of non-compliance and to encourage/promote continuing data quality improvement. Through these actions, data processes will be improved, leading to increased productivity and adherence to data processes and reducing the risk of a data breach.
Keep up to date with best practice initiatives from external bodies (e.g. Statistics Jersey, Office for National Statistics, and other bodies relevant to the business area e.g. the NHS and/or UK Local Authorities) and ensure compliance where appropriate. Keep senior managers advised of these initiatives and the impact on their working practices. This results in improved data accuracy and sharing of learning, which avoids future errors and revisions. Ensure that data security and confidentiality is maintained in accordance with legal, Government of Jersey policy and best practice standards; liaise with department governance teams to ensure compliance and to address issues of non-compliance, in order that the team and stakeholders apply good governance and information security and that the risk of data breaches is reduced.
Statutory responsibilities Active engagement, participation and compliance with any other statutory responsibilities applicable to the role, as amended from time to time. Organisation chart
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Person Specification Specific to the role
Essential Desirable
Qualifications
Educated to degree level in a subject with a significant numerical component and/or have proven analysis skills gained through work experience.
Knowledge
An in-depth understanding of information flows. Competence in data mining and analysis. Good understanding of information systems and data, and how these are used to provide management information and support benchmarking. Knowledge of quantitative and qualitative research methods, business intelligence and analytical techniques. Understanding of how data and analysis can be used to improve service performance and outcomes.
Technical / Work-based Skills
Ability to analyse data, identify trends, identify issues and provide insights and recommendations to improve working practices and data quality, with a particular focus on the relevant business area of the post (e.g. public health). Use of Microsoft Office suite (Excel, Word, Powerpoint etc) and other industry standard report writing tools (e.g. SQL, SSRS, QlikView, PowerBI, BusinessObjects, Alteryx) to deliver quality outputs including dashboards and scorecards. Ability and drive to learn how to use new business intelligence reporting programmes/ software. Demonstrable initiative/skills to identify solutions to meet the intelligence needs across the organisation collating information across multiple systems. Knowledge of project management principles and processes, with an understanding of how these can be applied.
General Skills/Attributes
Highly customer focused - excellent interpersonal skills and ability to build and maintain successful working relationships. Ability to work collaboratively and develop strong working relationships. Excellent verbal and written communication skills, producing reports/documentation to a professional standard with an
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ability to communicate complex issues in a simplified, comprehendible way that drives action. Self-managing – ability to work on own initiative whilst also achieving results as part of a team. Ability to work independently, inspire confidence in others and make informed knowledge based decisions within their area of responsibility. Exceptional attention to detail.
Experience
Experience working with complex datasets. Experience of managing a workload with often changing priorities. Experience working in the public sector and/or the business area of the role (e.g. Health and Social Care)
Personal Attributes Appointees to this role will be required to adhere to and perform their duties in line with the standards identified in the Government of Jersey tier 6 core accountabilities attributes and behaviour indicators.