jtc

SENIOR ADMINISTRATOR – FUND SERVICES (REAL ESTATE)

JERSEY

ROLE OVERVIEW

The role reports to an Associate Director within a team of people supporting the needs of the clients’ portfolios, specialising in Real Estate.

PURPOSE OF JOB

The role holder will be required to administer a client portfolio, under the supervision of a Line Manager. They should be able to demonstrate a clear understanding of the client's portfolio, including risk awareness, relationship management and contractual and statutory obligations.

MAIN RESPONSIBILITIES AND DUTIES

• Administer and monitor a varied client portfolio within the timescales set and agreed, investigating and suggesting enhancements where necessary, ensuring timely and effective client care.
• Manage own billing and cash collection / debtors process, have an awareness of recoverability and work in an efficient manner so as to minimise write-offs.
• Review client structures, complete review processes for client entities, remain aware of risk exposure, including the fulfilment of responsibilities under the review procedures.
• Awareness and adherence to contractual and statutory obligations under the Group’s policies, procedures and guidelines, including the Group’s core values and expected behaviours.
• Review legal and tax advice where appropriate and be able to interpret /implement relevant advice as required.
• Ensure a professional service is provided to clients and intermediaries.
• Maintain accurate and up to date records of client entities, ensuring all statutory obligations are complied with.
• Through effective administration, ensure existing clients are retained.
• Assist with the management and training of junior members of the team.
• Check, maintain and ensure accuracy of the central diary systems to ensure that deadlines are recorded and subsequently met.
• Adhere to Risk & Associated Compliance procedures in relation to regulatory requirements and AML legislation.
• Adhere to CPD requirements in accordance with qualification level and in-house procedures.
• Adhere to the JTC core values and expected behaviours.
• Any other duties as deemed necessary by Management.

ESSENTIAL REQUIREMENTS

• Candidates will hold a minimum of two years’ experience in a similar role, preferably (although not essential) with experience of Real Estate and/or Fund structures within Jersey.
• A good understanding of risk awareness, relationship management, contractual and statutory regulations is required.
• Competence in written and verbal communication with high level accuracy is required.
• Ideally currently studying or looking towards studying a relevant professional qualification.

Project Manager (VA259)

Location: 

• Jersey

• Southampton

Department: Technology

We are seeking a Project Manager to manage projects falling within the Carey Olsen Group change programme across multiple business areas and jurisdictions. The role is responsible for the delivery of change including effective co-ordination of projects, management of their interdependences together with oversight of any risks and issues arising

The role reports to the Group Portfolio Manager and Executive Business Sponsors for each project, together with reporting into the Board of Directors for Group wide regulated entities and the Carey Olsen Executive Board

Principal duties will include but are not limited to:

• Provide project management of specific change projects in accordance with the established project management and change enablement framework
• Be the driving force that propels the assigned projects forward and to agree timelines. Plan ahead, consider problems before they occur to drive their mitigation
• Formulate, organise and manage projects across multiple jurisdictions
• Agree and manage project budgets
• Stakeholder and supplier management - Proactive approach to managing suppliers, stakeholders and project teams to complete assigned actions to agreed timelines
• Prepare reports for relevant committees, boards and the Carey Olsen Executive Board
• Conduct regular risk assessments of project and change activities
• Assess project performance to maximise 'Return on Investment'
• Enhance and develop project financial control models
• Provide guidance and coaching to less experienced members of staff and external change consultants
• Manage project suppliers and their output 
• Ensure project resource is managed and supported

The hiring team are looking for candidates with at least two years' experience as a project manager or equivalent, holding a Prince 2 qualification or equivalent.  Experience of delivering technology projects and business systems is key. Excellent problem solving, communication and leadership skills are important for this role. The team are also looking for someone confident at internal and external stakeholder management, high level of accuracy and attention to detail, with the ability to use initiative. 

Knowledge of the systems and principles listed below would be beneficial:

• Smartsheet
• ISO 27001

Compliance Administrator (VA256)

Location: 

• Southampton

Department: Compliance

Experience: Minimum 2 years' relevant experience / Previous compliance experience including CDD / AML would be an advantage / Viewpoint and Intapp experience would be beneficial

Our compliance team are currently seeking applications from suitable candidates to complete periodic AML reviews of Carey Olsen's existing customers, to ensure that the firm is meeting its obligations under the Cayman Island's Anti-Money Laundering legislation. This will involve reviewing Customer Due Diligence (CDD), client outreach, updating our management systems and conducting risk assessments. 

Key duties of the role include:

• Reviewing of CDD already held to ensure that it aligns with our compliance policies and procedures
• Liaising with members of the firm and clients to obtain refreshed CDD, where necessary
• Undertaking open-source searches via independent intelligence databases for all relevant parties to a matter and taking appropriate action driven by the search results in line with Carey Olsen policies and procedures
• Updating our data management systems accurately to allow for ongoing sanctions screening
• Ensuring that the electronic filing system is maintained correctly, including maintaining the central database for the storing of CDD assessing client risk and escalating to senior compliance and management, where necessary
• Assistance with other compliance tasks such as onboarding may also be required depending on requirements

The successful candidate will have a minimum of two years' relevant experience, good knowledge of Microsoft applications, particularly in Excel and Word. Experience with Viewpoint and InTapp would be beneficial.

JOB DESCRIPTION

Job Title | Fund Administrator

Reporting to | Assistant Manager/Manager – Funds

Location | Jersey

About ZEDRA

We are a global powerhouse providing Corporate & Global Expansion, Active Wealth, Pension & Incentive services and Fund solutions, all aligned under one common goal: to DO MORE so our clients and our people can ACHIEVE MORE.

We believe in taking care of our people and in serving our clients with reliability, agility and creativity while adhering to principles of fairness, sustainability and inclusivity. These values underpin everything we do – and we believe, set us apart from our peers.

Above all else, we value our people and our clients’ success.

Since our origination, we have been cultivating a work environment that attracts and retains the very best talent in the industry.

We actively embrace entrepreneurialism and encourage our people to see beyond their specific role and participate in a wide range of opportunities as they see fit.

Purpose of Role

The Fund Administrator will administer a number of funds and ancillary vehicles and will take ownership of all operational fund administration tasks. This will include, but is not limited to, the following tasks:

1. bookkeeping / journal entry on PFS Paxus;
2. preparing bank and stock reconciliations;
3. preparing fund valuations on PFS Paxus;
4. liaison with counterparties such as banks, auditors, brokers, asset managers etc.;
5. processing investor due diligence (KYC) and periodic reviews of the same;
6. processing capital/call notices, including monitoring the bank for receipt of funds;
7. attending client board meetings and preparing meeting minutes;
8. process banking payments;
9. assistance with fund establishment e.g. bank account applications;
10. Liaison with clients and fund investors in both written and verbal formats;
11. Execute client instructions once proper authority has been validated;
12. CRS/FATCA reporting;
13. Other annual reporting such as annual validations;

The role holder will be in the earlier stages of their career and may have experience of accounting or of carrying out a similar role in another firm. We would expect the successful candidate to progress to Senior Administrator in 12-24 months.

The role holder will alert their team and management to any problems, be aware and meet utilisation targets, and have a good understanding of the computer systems used by ZEDRA (primarily PFS Paxus and NAV One). They must also demonstrate enthusiasm and a confident mature attitude. The successful candidate will develop an organised approach to their work and time management and will be responsible for supporting their team in day to day operations.

Key Accountabilities

Client

The role holder will ensure that they deliver and support their team in delivering high quality service to all clients and fund investors, working with the business, the Directors and intermediaries to ensure longevity of relationships. The Administrator will be expected to engage with clients and investors via various modalities and will primarily support more senior team members in managing client relationships.

Commercial

The Fund Administrator will achieve personal targets as set out for their role for time recording, utilisation and will ensure accurate completion of time sheets and demonstrate an awareness of the importance and effect of time recording. The role holder will assist the team in payment and collection of fees and debtors in a timely manner.

Risk

Administrators will develop an awareness of risk policies and build an understanding of how these are applied to client and business situations, developing an awareness of the different risk roles undertaken within ZEDRA. Successful Administrators will work within defined parameters and under supervision to ensure that the team meet their risk targets.

People Management

The role holder will support and work collaboratively with their team members developing strong working relationships with their wider colleagues.

Knowledge and Experience

Professional and Technical Experience

The successful applicant will develop experience within the fund administration field and will demonstrate strong work ethic and a desire to learn. They will demonstrate ambition to develop upon their base level of technical competency and build on the skills learnt through their experience and education to date.

Personal Attributes

The role holder will be flexible and professional when working under time driven pressures and will have a desire to work, to achieve and to develop personally and professionally. They will take pride in their work and be supportive of their teammates and colleagues.

The successful applicant will demonstrate excellent ZEDRA Values and furthermore have a high level of personal and interpersonal skills, building relationships with both clients and colleagues.

Language Skills

The successful candidate will be fluent in English and an understanding of other languages is desirable.

Academic and Professional Qualifications

The successful candidate is expected to be educated to A-Level standard, or equivalent. They may have undertaken third-level education at university or be professionally qualified such as ACA, CA, ICSA or similar. If not professionally qualified they should be keen to seek a relevant professional qualification (such as any of the above). Once qualified you will also be expected to maintain the relevant Continued Professional Development (CPD) hours in line with your relevant qualification.

Position Title: Group Financial Controller

Reports to: Group Executive Director

Purpose of the Position

To lead a small, high-performing finance team for Roberts Garages group of companies, providing high quality financial and administrative support to the business and proactively contributing as a member of the senior leadership team of the company.

Principal Responsibilities

• Contribute as a member of the senior management team, in developing and implementing the strategic plan and achieving the required financial performance of Roberts Garages Group.
• Develop, manage and prepare comprehensive and accurate weekly flash reports, monthly Management Accounts, Annual Financial Statements and provide insight including KPI’s and other types of management information to monitor the performance of the company.
• Develop and maintain adequate and effective internal controls to ensure the effective operation of the business across all its business activities and subsidiaries.
• Develop and maintain accounting procedures, standards and policies to ensure continued compliance with professional accounting principles and to provide a framework for all internal stakeholders to work to.
• Ensure the provision of an effective administrative support service throughout the business that meets with good practice standards and the needs of the different business units.
• Lead and manage the Finance Team to ensure that appropriate professional standards are established and maintained. This specifically includes ensuring:
  • Control account reconciliations are completed and corrective action is taken promptly;
  • The accurate and complete recording of balance sheet reconciliations including, but not limited to, working capital, fixed assets, debtors, suppliers and bank accounts;
  • Timely statutory returns including GST.
• Create the annual budget in conjunction with the Jersey Operations teams, HR and Motor Fuel Limited Finance leadership teams
• Engage with external stakeholders including auditors, suppliers, customers and financial institutions.
• Develop and train the finance team to provide a high level support service to the business and encourage continuous improvement.
• Business partner the Operations side of the business to ensure key individuals have the financial support to help them follow and understand the company’s policies and procedures.
• Monitor and report on stock held to support the Operations team to ensure that stock valuation is not overstated or excessively high and that proper account is taken of slow moving stock or obsolete stock. Also to monitor that regular stock takes are carried out in an accurate and comprehensive manner.

Skills & Experience

• A qualified accountant with 5 years+ experience of working in a commercial environment.
• Technically strong accountant with a proven track record of delivering objectives and successfully implementing change within an organisation.
• Good interpersonal skills and a team player, with the ability to communicate and deal with all levels of staff throughout the business.
• Management experience with a proven track record of motivating and developing high performing Finance Teams to achieve their objectives.
• Excellent organisational skills with the ability to prioritise tasks and to work to deadlines
• Ability to achieve targets whilst maintaining accuracy
• High level of IT skills and experience, with the ability to understand IT systems and lead change in this area, as and when necessary.

Senior Accountant

About the job

We are a rapidly expanding local accountancy business and we currently have a fantastic opportunity for an accountant to join our growing Business Services and Accounting division.

We prioritise a client centric approach to deliver an excellent technical service offering whilst adopting am out of the box thinking in how we do things.

This is an interesting and varied role that would suit someone who can work decisively, autonomously and is happy to take on responsibility.

the successful candidate will help maintain the day-to-day accounting operations for a varied client base.

A professional yet friendly approach towards clients and the team is essential for this role.

Responsibilities to include:

•Maintaining client books and records both on an ongoing basis and at year end

•Preparation of financial statement of trading companies (FRS102)

•GST return preparation and filing

•Liaising with clients including client site visits

•Preparation of sole trader income statements

•Income tax return preparation

•Dealing with ad hoc client requests

•Assisting in payroll operations

•Assisting with the preparation of statutory filings and subsequent JFSC MyRegistry filings

The ideal candidate will be hard working and professional but also have a friendly attitude to fit in with our office culture.

The ideal candidate will have local accounting experience preferably with proficiency in Xero and

QuickBooks and have a good understanding of local tax requirements, however, these criteria aren’t

essential for the right candidate who is willing to learn and develop into the role.

Part time hours considered.

Please note, this role requires 5 years residency in order to apply