Jobs in Jersey | ASL Recruitment

Commercial Insurance Broker

St Helier, JE

Permanent

Full-time

Job ID:

35857

Published date:

24-04-2024

Summary

Role Profile

Position: Insurance Broker

Level: 2

Reporting to:

Team Manager

Purpose Deliver sustainable, profitable growth achieving agreed targets by consistently identifying the insurance needs of Islands clients through active prospecting, the provision of excellent broking advice and the compliant sale/servicing of suitable products from a range of Insurers in a manner designed to establish long term and effective relationships with clients. Demonstrate excellent customer service through your product knowledge, behaviours and helping your team deliver agreed standards of service & satisfaction, actively contributing pragmatic suggestions for improvement where possible. Where authority is held personally underwrite business in line with Underwriting authority arrangements to meet clients’ needs and deliver the long term strategy and financial objectives of both Islands and our Insurance suppliers. Working collaboratively with other Islands departments along with the in house Underwriting Team. Accountabilities:

1 Select, sell and service General Insurance products that are designed to meet personal lines and commercial clients long term needs, in a way that is compliant with sales quality, advice standards and regulatory requirements, in order to meet department budgets for profit and growth.

2

Liaise and negotiate with Islands underwriters and/or approved insurers to obtain appropriate policy cover and terms in a timely manner to meet the identified needs of clients.

3

Develop and maintain own knowledge and skills to sell and service products professionally and compliantly, delivering a consistently 5* experience to clients to meet the requirements and standards of Islands, our suppliers and our regulators.

4

5

6

Review and evaluate risks in accordance with own underwriting authority limits. Propose and negotiate policy terms in line with Delegated Authority facilities applying the required underwriting principles and standards to ensure a fair outcome for clients whilst meeting the long term financial objectives of insurers providing the authority. Where necessary liaise and negotiate with Islands underwriters. Where required, train, develop and coach less experienced colleagues to ensure they all meet the standards required Build and maintain effective relationships with peers, other departments, preferred suppliers and industry/professional bodies to ensure the effective delivery of and alignment of

7

8

objectives and representation of the department. Continually demonstrate behaviours in line with the Company Values as set out in the Employee Behaviour Framework Document. Deliver short term / one-off projects and activities as required by and to the standards and outcomes agreed with your Team Leader or Team Manager.

Key Competencies required: TEAMWORK Constantly improve the effectiveness of the team by encouraging and developing team working. DEPENDABILITY Take personal responsibility for delivering a high quality customer service whilst rising to challenges and performing to the best of your abilities. Own, maintain and drive your career pathway at Islands via effective 1-2-1s and L&D plans. JOB KNOWLEDGE Continue to develop your knowledge to achieve optimum effectiveness in your role. CUSTOMER FOCUS Meet the expectations and requirements of internal and external customers. Demonstrate a clear understanding of customer’s requirements ensuring they receive a high quality service from Islands. PERSONAL EFFECTIVENESS Manage your time effectively by prioritising and organising your workload to ensure that deadlines are always met and referring to your Team Leader for guidance when necessary. DELIVERING RESULTS Deliver results by challenging conventional thinking, managing risks, involving others and seizing the opportunities offered by change. MAKING CHANGE HAPPEN Support and embrace change initiatives in the business. SETTING AN EXCELLENT EXAMPLE Actively promote the strategy and philosophy of Islands and display its values at all times. Qualifications Entry level CII Professional qualification, or a willingness to take part in required training to pursue a career within the Insurance Industry, and to obtain the relevant professional qualification. Experience and Knowledge:

 Excellent inter-personal skills and a professional, approachable and friendly manner

 Experience of operating in a busy, customer focused environment, either face to face or via the telephone

 Experience of sales and the achievement of results in a targeted environment is desirable  1-2 years’ experience in Insurance Broking (specifically Commercial) required

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Insurance Broker

St Helier, JE

Permanent

Full-time

Job ID:

35858

Published date:

24-04-2024

Summary

	Role Profile

	Position:	Insurance Broker	Level:	2

	Reporting to:	Team Manager

Purpose
Deliver sustainable, profitable growth achieving agreed targets by consistently identifying the insurance needs of Islands clients through active prospecting, the provision of excellent broking advice and the compliant sale/servicing of suitable products from a range of Insurers in a manner designed to establish long term and effective relationships with clients. Demonstrate excellent customer service through your product knowledge, behaviours and helping your team deliver agreed standards of service & satisfaction, actively contributing pragmatic suggestions for improvement where possible. Where authority is held personally underwrite business in line with Underwriting authority arrangements to meet clients’ needs and deliver the long term strategy and financial objectives of both Islands and our Insurance suppliers. Working collaboratively with other Islands departments along with the in house Underwriting Team.

Accountabilities:
1	Select, sell and service General Insurance products that are designed to meet personal lines and commercial clients long term needs, in a way that is compliant with sales quality, advice standards and regulatory requirements, in order to meet department budgets for profit and growth.

2	Liaise and negotiate with Islands underwriters and/or approved insurers to obtain appropriate policy cover and terms in a timely manner to meet the identified needs of clients.
3	Develop and maintain own knowledge and skills to sell and service products professionally and compliantly, delivering a consistently 5* experience to clients to meet the requirements and standards of Islands, our suppliers and our regulators.
4 5 6 7 8	Review and evaluate risks in accordance with own underwriting authority limits. Propose and negotiate policy terms in line with Delegated Authority facilities applying the required underwriting principles and standards to ensure a fair outcome for clients whilst meeting the long term financial objectives of insurers providing the authority. Where necessary liaise and negotiate with Islands underwriters. Where required, train, develop and coach less experienced colleagues to ensure they all meet the standards required Build and maintain effective relationships with peers, other departments, preferred suppliers and industry/professional bodies to ensure the effective delivery of and alignment of objectives and representation of the department. Continually demonstrate behaviours in line with the Company Values as set out in the Employee Behaviour Framework Document. Deliver short term / one-off projects and activities as required by and to the standards and outcomes agreed with your Team Leader or Team Manager.


Key Competencies required: TEAMWORK Constantly improve the effectiveness of the team by encouraging and developing team working. DEPENDABILITY Take personal responsibility for delivering a high quality customer service whilst rising to challenges and performing to the best of your abilities. Own, maintain and drive your career pathway at Islands via effective 1-2-1s and L&D plans. JOB KNOWLEDGE Continue to develop your knowledge to achieve optimum effectiveness in your role. CUSTOMER FOCUS Meet the expectations and requirements of internal and external customers. Demonstrate a clear understanding of customer’s requirements ensuring they receive a high quality service from Islands. PERSONAL EFFECTIVENESS Manage your time effectively by prioritising and organising your workload to ensure that deadlines are always met and referring to your Team Leader for guidance when necessary. DELIVERING RESULTS Deliver results by challenging conventional thinking, managing risks, involving others and seizing the opportunities offered by change. MAKING CHANGE HAPPEN Support and embrace change initiatives in the business. SETTING AN EXCELLENT EXAMPLE Actively promote the strategy and philosophy of Islands and display its values at all times. Qualifications
Entry level CII Professional qualification, or a willingness to take part in required training to pursue a career within the Insurance Industry, and to obtain the relevant professional qualification.

Experience and Knowledge:
· Excellent inter-personal skills and a professional, approachable and friendly manner · Experience of operating in a busy, customer focused environment, either face to face or via the telephone · Experience of sales and the achievement of results in a targeted environment is desirable

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Trainee Insurance Broker

St Helier, JE

Permanent

Full-time

Job ID:

35855

Published date:

24-04-2024

Summary

Role Profile

Position: Insurance Broker

Level: 2

Reporting to:

Team Manager

Purpose Deliver sustainable, profitable growth achieving agreed targets by consistently identifying the insurance needs of Islands clients through active prospecting, the provision of excellent broking advice and the compliant sale/servicing of suitable products from a range of Insurers in a manner designed to establish long term and effective relationships with clients. Demonstrate excellent customer service through your product knowledge, behaviours and helping your team deliver agreed standards of service & satisfaction, actively contributing pragmatic suggestions for improvement where possible. Where authority is held personally underwrite business in line with Underwriting authority arrangements to meet clients’ needs and deliver the long term strategy and financial objectives of both Islands and our Insurance suppliers. Working collaboratively with other Islands departments along with the in house Underwriting Team. Accountabilities:

1 Select, sell and service General Insurance products that are designed to meet personal lines and commercial clients long term needs, in a way that is compliant with sales quality, advice standards and regulatory requirements, in order to meet department budgets for profit and growth.

2

Liaise and negotiate with Islands underwriters and/or approved insurers to obtain appropriate policy cover and terms in a timely manner to meet the identified needs of clients.

3

Develop and maintain own knowledge and skills to sell and service products professionally and compliantly, delivering a consistently 5* experience to clients to meet the requirements and standards of Islands, our suppliers and our regulators.

4

5

6

Review and evaluate risks in accordance with own underwriting authority limits. Propose and negotiate policy terms in line with Delegated Authority facilities applying the required underwriting principles and standards to ensure a fair outcome for clients whilst meeting the long term financial objectives of insurers providing the authority. Where necessary liaise and negotiate with Islands underwriters. Where required, train, develop and coach less experienced colleagues to ensure they all meet the standards required Build and maintain effective relationships with peers, other departments, preferred suppliers and industry/professional bodies to ensure the effective delivery of and alignment of

7

8

objectives and representation of the department. Continually demonstrate behaviours in line with the Company Values as set out in the Employee Behaviour Framework Document. Deliver short term / one-off projects and activities as required by and to the standards and outcomes agreed with your Team Leader or Team Manager.

Key Competencies required: TEAMWORK Constantly improve the effectiveness of the team by encouraging and developing team working. DEPENDABILITY Take personal responsibility for delivering a high quality customer service whilst rising to challenges and performing to the best of your abilities. Own, maintain and drive your career pathway at Islands via effective 1-2-1s and L&D plans. JOB KNOWLEDGE Continue to develop your knowledge to achieve optimum effectiveness in your role. CUSTOMER FOCUS Meet the expectations and requirements of internal and external customers. Demonstrate a clear understanding of customer’s requirements ensuring they receive a high quality service from Islands. PERSONAL EFFECTIVENESS Manage your time effectively by prioritising and organising your workload to ensure that deadlines are always met and referring to your Team Leader for guidance when necessary. DELIVERING RESULTS Deliver results by challenging conventional thinking, managing risks, involving others and seizing the opportunities offered by change. MAKING CHANGE HAPPEN Support and embrace change initiatives in the business. SETTING AN EXCELLENT EXAMPLE Actively promote the strategy and philosophy of Islands and display its values at all times. Qualifications Entry level CII Professional qualification, or a willingness to take part in required training to pursue a career within the Insurance Industry, and to obtain the relevant professional qualification.

Experience and Knowledge:

 Excellent inter-personal skills and a professional, approachable and friendly manner

 Experience of operating in a busy, customer focused environment, either face to face or via the telephone

 Experience of sales and the achievement of results in a targeted environment is desirable

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Operations Analyst

Permanent

Full-time

Job ID:

35851

Published date:

24-04-2024

Summary

Job Description

Job Title: Operations Analyst Location: Jersey About the Company: Komainu is the first regulated digital asset custody solution built by institutions for institutions. Komainu was established as a joint venture between Nomura, Ledger and CoinShares to fill a gap in the marketplace and provide regulated entities with a secure and compliant custody service for investment in digital assets. Since then, the trend of financial services firms adopting digital assets has accelerated, further increasing the need for regulated and institutional-grade infrastructure for digital assets. Komainu draws together substantial expertise from banking, asset administration, fund management, trading, and digital asset security to establish a secure and scalable digital asset investment business. To support the rapid growth of the company and to accelerate the institutional adoption of digital assets, Komainu is actively seeking to onboard best-in-class talent globally. Role Summary: The Custody team is responsible for managing the digital custody services offering which comprises of client management and transaction processing, systems maintenance, and monitoring, reporting and operational risk reporting. As part of an agile team the post-holder will be expected to be flexible and may be required to assist across the wider regulatory, legal affairs and cyber-security aspects of the business as directed by their reporting line. The post-holder will work within the Custody team ensuring that Komainu fulfills its obligations both to its clients and regulators. This is a client facing role and the Team will be responsible for ensuring the timely and accurate review and action of client requests, the operational take-on of new clients, cyclical client reviews, and the oversight and management of our internal and external systems. In order to support the business’ expansion and meet the strategic needs of our clients, the postholder may be required to work outside of normal business hours on occasion. Duties & Responsibilities Ongoing monitoring and control • Process and monitoring of all client requests on a daily basis.

• Resolve queries raised by clients and stakeholders, seeking guidance from Compliance where

required.

• Engage with newly on-boarded clients to facilitate the operational take-on and set-up of entities and users.

• Undertake cyclical reviews; Client reviews, Procedure up-dates and Administrative tasks.

• Work closely alongside Analytics Team to ensure data management and system integrity of all

internal and external systems.

• Take active interest in changes to the Financial Services industry. Projects

• Form an integral part of the front to back process flow. Review processes and procedures to identify weaknesses/inefficiencies and recommend remedial action as required.

• Change management; ensure changes to business processes and system updates are appropriately tested and implemented in a timely manner.

• Work with Compliance to understand new regulatory requirements and ensure we fulfil our obligations.

• Deliver new and enhanced systematic controls, minimise risk and improve efficiency.

Undertaking any other such duties as may be reasonably required by the role. Qualifications, Skills & Experience:

• Industry experience in financial services via work placement or similar in one or more of the following: operations would be an advantage:

o Banking/securities operations;

o trust or fund services;

o custody support;

o clearing and settlements; and

o on-boarding and/or client reviews.

• An interest in the field of Fintech/Digital Assets essential.

• Commercially orientated with a good understanding of the economic and social context of the business and financial services in general.

• Comfortable communicating effectively both internally and externally at all levels verbally and in writing.

• An aptitude for systems and technology.

• An eye for detail.

Job Description

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Snr Manager Enterprise Risk and Control and Snr risk Manager

Permanent

Full-time

Job ID:

35853

Published date:

24-04-2024

Summary

CONFIDENTIAL

Job Description

Job Title: Head of Enterprise Risk and Control/Senior Risk Manager

Reports To: CEO/Head of Office (KJL)

Location: Jersey, right to work applicants only

About the Company:

Komainu is the first regulated digital asset custody solution built by institutions for institutions.

Komainu was established as a Joint Venture between Nomura, Ledger and Coinshares to fill a gap in the marketplace and provide regulated entities with a secure and compliant custody service for investment in digital assets. Since then, the trend of financial services firms adopting digital assets has only accelerated, further increasing the need for regulated and institutional-grade infrastructure for digital assets.

To support the rapid growth of the company and to accelerate the institutional adoption of digital assets, Komainu is actively seeking to onboard best-in-class talent globally.

Role Summary:

The effective management of risk sits at the core of Komainu and is vital to the successful delivery of the firm’s strategy. The role holder will have responsibility for the ongoing development and control management of all aspects of the risk requirements for Komainu.

• Define, develop and maintain the enterprise risk management model. Work with the CEO and Board to set the risk appetite and ensure adherence.

• Use subject matter expertise and industry knowledge to provide independent oversight and credible challenge to all risk management activities, defining, promoting and managing a robust risk culture.

• Ensure market leading risk management becomes a commercial differentiator.

• Potentially take on directorship role for Jersey entity.

• Provide risk management services to all the group entities.

Duties & Responsibilities:

• Develop and maintain the risk management model; enhance the existing framework to ensure adequate, effective and proportionate identification of the risks across all global products.

• Lead the risk committees at holding company and individual entity levels.

CONFIDENTIAL

• Develop risk control mechanisms, key risk indicators and appropriate reporting structures.

• Define reporting structures for the escalation of potential issues and solutions.

• Contribute to independent risk assessments of new products, platforms and services ensuring the firm has the expertise to provide guidance on service design and effectively oversee implementation and operation. Run the processes to aggregate views from around the organization so that a coherent overview of the enterprise risk can be presented and reviewed.

o Own, run and contribute to the risk assessment process for new tokens prior to onboarding.

o Own, run and contribute to the risk assessment process for new platforms and services prior to onboarding.

• Review and highlight enterprise risks associated with new business proposals.

• Own, run and contribute to the risk assessment process for new clients.

• Keep up to date with the of the regulatory risk management requirements and build credible relationship with the regulators in all jurisdictions.

• Work with front line process owners and risk owners to continuously improve the operational risk framework, controls and associated reporting to ensure best in class standards.

• Own and/or contribute to policies, procedures and controls where risk is concerned.

• Manage the external audit processes associated with the firm’s compliance with various regulatory certifications such as SOC and ISO across the group.

Undertaking any other such duties as may be reasonably required by the role.

Qualifications, Skills & Experience:

• Required: Significant senior experience in the risk domain in a financial institution. Experience in custody, prime brokerage or payments/ settlements would be an advantage

• Required: An understanding of digital assets, preferably with experience in the domain

• Required: Knowledge of industry best practice, legislation and regulation relating to core markets

• Required: Strong internal and external stakeholder management skills with experience working in or with multiple jurisdictions

• Required: Strong analytical skills with high attention to detail and accuracy

• Required: Excellent interpersonal, verbal and written communication skills

• Required: Keen interest in Fintech/Digital Assets sector

• Required: Right to work in Jersey

Job Description

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Senior Administrator - Fund Services (Real Estate)

Jersey

Permanent

Full-time

Job ID:

35841

Published date:

19-04-2024

Summary

jtc

SENIOR ADMINISTRATOR – FUND SERVICES (REAL ESTATE)

JERSEY

ROLE OVERVIEW

The role reports to an Associate Director within a team of people supporting the needs of the clients’ portfolios, specialising in Real Estate.

PURPOSE OF JOB

The role holder will be required to administer a client portfolio, under the supervision of a Line Manager. They should be able to demonstrate a clear understanding of the client's portfolio, including risk awareness, relationship management and contractual and statutory obligations.

MAIN RESPONSIBILITIES AND DUTIES

Administer and monitor a varied client portfolio within the timescales set and agreed, investigating and suggesting enhancements where necessary, ensuring timely and effective client care.
Manage own billing and cash collection / debtors process, have an awareness of recoverability and work in an efficient manner so as to minimise write-offs.
Review client structures, complete review processes for client entities, remain aware of risk exposure, including the fulfilment of responsibilities under the review procedures.
Awareness and adherence to contractual and statutory obligations under the Group’s policies, procedures and guidelines, including the Group’s core values and expected behaviours.
Review legal and tax advice where appropriate and be able to interpret /implement relevant advice as required.
Ensure a professional service is provided to clients and intermediaries.
Maintain accurate and up to date records of client entities, ensuring all statutory obligations are complied with.
Through effective administration, ensure existing clients are retained.
Assist with the management and training of junior members of the team.
Check, maintain and ensure accuracy of the central diary systems to ensure that deadlines are recorded and subsequently met.
Adhere to Risk & Associated Compliance procedures in relation to regulatory requirements and AML legislation.
Adhere to CPD requirements in accordance with qualification level and in-house procedures.
Adhere to the JTC core values and expected behaviours.
Any other duties as deemed necessary by Management.

ESSENTIAL REQUIREMENTS

Candidates will hold a minimum of two years’ experience in a similar role, preferably (although not essential) with experience of Real Estate and/or Fund structures within Jersey.
A good understanding of risk awareness, relationship management, contractual and statutory regulations is required.
Competence in written and verbal communication with high level accuracy is required.
Ideally currently studying or looking towards studying a relevant professional qualification.

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Project Manager

Jersey

Permanent

Full-time

Job ID:

35833

Published date:

18-04-2024

Summary

Project Manager (VA259)

Location:

Jersey

Southampton

Department: Technology

We are seeking a Project Manager to manage projects falling within the Carey Olsen Group change programme across multiple business areas and jurisdictions. The role is responsible for the delivery of change including effective co-ordination of projects, management of their interdependences together with oversight of any risks and issues arising

The role reports to the Group Portfolio Manager and Executive Business Sponsors for each project, together with reporting into the Board of Directors for Group wide regulated entities and the Carey Olsen Executive Board

Principal duties will include but are not limited to:

Provide project management of specific change projects in accordance with the established project management and change enablement framework
Be the driving force that propels the assigned projects forward and to agree timelines. Plan ahead, consider problems before they occur to drive their mitigation
Formulate, organise and manage projects across multiple jurisdictions
Agree and manage project budgets
Stakeholder and supplier management - Proactive approach to managing suppliers, stakeholders and project teams to complete assigned actions to agreed timelines
Prepare reports for relevant committees, boards and the Carey Olsen Executive Board
Conduct regular risk assessments of project and change activities
Assess project performance to maximise 'Return on Investment'
Enhance and develop project financial control models
Provide guidance and coaching to less experienced members of staff and external change consultants
Manage project suppliers and their output
Ensure project resource is managed and supported

The hiring team are looking for candidates with at least two years' experience as a project manager or equivalent, holding a Prince 2 qualification or equivalent. Experience of delivering technology projects and business systems is key. Excellent problem solving, communication and leadership skills are important for this role. The team are also looking for someone confident at internal and external stakeholder management, high level of accuracy and attention to detail, with the ability to use initiative.

Knowledge of the systems and principles listed below would be beneficial:

Smartsheet
ISO 27001

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Compliance Administrator

Jersey

Permanent

Full-time

Job ID:

35832

Published date:

18-04-2024

Summary

Compliance Administrator (VA256)

Location:

Southampton

Department: Compliance

Experience: Minimum 2 years' relevant experience / Previous compliance experience including CDD / AML would be an advantage / Viewpoint and Intapp experience would be beneficial

Our compliance team are currently seeking applications from suitable candidates to complete periodic AML reviews of Carey Olsen's existing customers, to ensure that the firm is meeting its obligations under the Cayman Island's Anti-Money Laundering legislation. This will involve reviewing Customer Due Diligence (CDD), client outreach, updating our management systems and conducting risk assessments.

Key duties of the role include:

Reviewing of CDD already held to ensure that it aligns with our compliance policies and procedures
Liaising with members of the firm and clients to obtain refreshed CDD, where necessary
Undertaking open-source searches via independent intelligence databases for all relevant parties to a matter and taking appropriate action driven by the search results in line with Carey Olsen policies and procedures
Updating our data management systems accurately to allow for ongoing sanctions screening
Ensuring that the electronic filing system is maintained correctly, including maintaining the central database for the storing of CDD assessing client risk and escalating to senior compliance and management, where necessary
Assistance with other compliance tasks such as onboarding may also be required depending on requirements

The successful candidate will have a minimum of two years' relevant experience, good knowledge of Microsoft applications, particularly in Excel and Word. Experience with Viewpoint and InTapp would be beneficial.

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Trust Administrator - Private Client

Jersey

Permanent

Full-time

Job ID:

35830

Published date:

16-04-2024

Summary

Job Description

Job Title: Private Client Trust Administrator

Reporting to: Client Manager, Whitmill Trust Company Limited, Jersey (“Whitmill”)

Direct reports: None

Job Purpose

To undertake day to day administrative activity associated with a primarily, but not exclusively, simple

complexity casebook of trust, company and foundation structures being the day-to-day client contact

and helping to deliver a client focussed, compliant and commercial approach with managerial support.

Key Result Areas

• The role holder will undertake day to day relationship management of a primarily simple client

casebook under supervision and with day-to-day managerial support helping to ensure that client

expectations are understood and met and that service levels are consistently high across the

casebook.

• Day to day point of contact for clients and other stakeholders associated with personal client

casebook supporting the wider private client team with regard to delivering a high-quality service

at pace.

• The role holder will work closely with their Client Manager who will provide day to day supervision

and coaching with referral also seen for discretion purposes.

• Support to the Whitmill Private Client Team to meet Key Performance and Key Risk Indicators

measuring personal and the wider Private Client Team performance.

• The role holder, with support, will be expected to gain over time a working understating of

legislation, the regulatory framework and a working comprehension of tax matters impacting

Whitmill and its client entities / structures helping to ensure that the business operates compliantly

and mitigates any real of potential risks fiduciary or regulatory risks.

Primary Contacts

• The Whitmill Private Client Manager

• The Whitmill Private Client Directors

• The wider Whitmill Private Client employee team

• Whitmill Client Accounting Team

• Whitmill Compliance Team

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Fund Administrator

Permanent

Full-time

Job ID:

35829

Published date:

15-04-2024

Summary

JOB DESCRIPTION

Job Title | Fund Administrator

Reporting to | Assistant Manager/Manager – Funds

Location | Jersey

About ZEDRA

We are a global powerhouse providing Corporate & Global Expansion, Active Wealth, Pension & Incentive services and Fund solutions, all aligned under one common goal: to DO MORE so our clients and our people can ACHIEVE MORE.

We believe in taking care of our people and in serving our clients with reliability, agility and creativity while adhering to principles of fairness, sustainability and inclusivity. These values underpin everything we do – and we believe, set us apart from our peers.

Above all else, we value our people and our clients’ success.

Since our origination, we have been cultivating a work environment that attracts and retains the very best talent in the industry.

We actively embrace entrepreneurialism and encourage our people to see beyond their specific role and participate in a wide range of opportunities as they see fit.

Purpose of Role

The Fund Administrator will administer a number of funds and ancillary vehicles and will take ownership of all operational fund administration tasks. This will include, but is not limited to, the following tasks:

bookkeeping / journal entry on PFS Paxus;
preparing bank and stock reconciliations;
preparing fund valuations on PFS Paxus;
liaison with counterparties such as banks, auditors, brokers, asset managers etc.;
processing investor due diligence (KYC) and periodic reviews of the same;
processing capital/call notices, including monitoring the bank for receipt of funds;
attending client board meetings and preparing meeting minutes;
process banking payments;
assistance with fund establishment e.g. bank account applications;
Liaison with clients and fund investors in both written and verbal formats;
Execute client instructions once proper authority has been validated;
CRS/FATCA reporting;
Other annual reporting such as annual validations;

The role holder will be in the earlier stages of their career and may have experience of accounting or of carrying out a similar role in another firm. We would expect the successful candidate to progress to Senior Administrator in 12-24 months.

The role holder will alert their team and management to any problems, be aware and meet utilisation targets, and have a good understanding of the computer systems used by ZEDRA (primarily PFS Paxus and NAV One). They must also demonstrate enthusiasm and a confident mature attitude. The successful candidate will develop an organised approach to their work and time management and will be responsible for supporting their team in day to day operations.

Key Accountabilities

Client

The role holder will ensure that they deliver and support their team in delivering high quality service to all clients and fund investors, working with the business, the Directors and intermediaries to ensure longevity of relationships. The Administrator will be expected to engage with clients and investors via various modalities and will primarily support more senior team members in managing client relationships.

Commercial

The Fund Administrator will achieve personal targets as set out for their role for time recording, utilisation and will ensure accurate completion of time sheets and demonstrate an awareness of the importance and effect of time recording. The role holder will assist the team in payment and collection of fees and debtors in a timely manner.

Risk

Administrators will develop an awareness of risk policies and build an understanding of how these are applied to client and business situations, developing an awareness of the different risk roles undertaken within ZEDRA. Successful Administrators will work within defined parameters and under supervision to ensure that the team meet their risk targets.

People Management

The role holder will support and work collaboratively with their team members developing strong working relationships with their wider colleagues.

Knowledge and Experience

Professional and Technical Experience

The successful applicant will develop experience within the fund administration field and will demonstrate strong work ethic and a desire to learn. They will demonstrate ambition to develop upon their base level of technical competency and build on the skills learnt through their experience and education to date.

Personal Attributes

The role holder will be flexible and professional when working under time driven pressures and will have a desire to work, to achieve and to develop personally and professionally. They will take pride in their work and be supportive of their teammates and colleagues.

The successful applicant will demonstrate excellent ZEDRA Values and furthermore have a high level of personal and interpersonal skills, building relationships with both clients and colleagues.

Language Skills

The successful candidate will be fluent in English and an understanding of other languages is desirable.

Academic and Professional Qualifications

The successful candidate is expected to be educated to A-Level standard, or equivalent. They may have undertaken third-level education at university or be professionally qualified such as ACA, CA, ICSA or similar. If not professionally qualified they should be keen to seek a relevant professional qualification (such as any of the above). Once qualified you will also be expected to maintain the relevant Continued Professional Development (CPD) hours in line with your relevant qualification.

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